The Chamber: hire fees, terms and conditions of use

The Chamber benefits from being a smaller venue with a capacity of up to 110 people (dependant on layout requirements) so, depending on the type of event for which you are booking, it may be possible to make The Chamber available for part of the day. The Chamber is an accessible venue.

The Chamber is hired out on a “dry hire” basis, with tables and chairs arranged as requested and that our staff have your floor plan well in advance of the event.

The maximum number of persons in attendance at any event is 110.

Hire charges

  • Hiring The Chamber for a full weekday (which means from 10am to 11pm) costs £800.
  • Hiring The Chamber for a full weekend day or a public holiday day (which means from 10am to 11pm) costs £950.
  • Hiring The Chamber for the morning (which means from 9am to 1pm) costs £450.
  • Hiring The Chamber for the afternoon (which means from 2pm to 6pm) costs £450.
  • Hiring The Chamber for the evening (which means from 6:30pm to 11pm) costs £700.
  • Hiring The Chamber for a contiguous morning and afternoon or afternoon and evening session costs £800.
  • The Chamber is unavailable on Sundays.
  • On public holidays each hire charge will be increased by £150 to cover additional staff costs.
  • Times and prices are flexible dependant upon your needs. We advise that you speak with a member of our staff who will be happy to assist.

For full day booking, hirees may access the venue from 8am and further agree to clear the venue within one hour of its end time (or by midnight, whichever time is the later).

Additional hours are charged at £95 (£125 on Saturdays, Sundays and £175 on public holidays) up to the maximum charge for a day’s hire on the applicable day and the organization reserves the right to charge at the applicable rate over and above these rates in the event that it has provided security staff.

It is a condition of any booking that any event must end not later than 11pm and that all guests must have vacated the premises not later than 11.30pm.

It is a condition of any booking that the hiree is responsible for leaving The Chamber (and any other parts of the building used) in the condition in which it was found which requires the hiree to remove any/all of his/her equipment from the venue and dispose of all refuse in accordance with the instructions laid down by the organization.

The hiree agrees to have vacated the premises not later than midnight and the organization reserves the right to charge an additional £150 per hour (or part thereof) to cover staff and any security costs in the event that the venue is not vacated completely by midnight.

What is included?

  • For daytime hires up to 6pm
    • The organization will provide tables and chairs set out as agreed with the hiree.
    • The organization can provide tea and coffee-making materials and biscuits at a cost.
    • The organization can make available a digital projector and (if necessary) a screen at an additional cost of £50 for the period of hire.
    • The organization can make available a digital piano (which is also General Midi instrument) at an additional cost of £50 for the period of the hire.
    • The organization can provide buffet services at an additional cost for events such as seminars, training days or conferences dependant upon your needs.
  • For hires up to 11pm
    • The same provisions and costs apply as per daytime hires but, in addition:
      • If the kitchen is available for use then the hiree may engage caterers approved by the organization at additional cost to prepare and serve hot meals to guests.
      • The kitchen must be left, as it was found and all materials brought in of any kind must be removed.
      • All refuse must be disposed of by the hiree in the bins provided
      • UNDER NO CIRCUMSTANCES  MAY ANY GAS CANISTER BE BROUGHT ONTO THE PREMISES. The organization reserves the right to require the immediate removal of any gas canister found on the premises irrespective of whether or not this impacts on the event in preparation or in progress. This condition is not negotiable.
      • The organization may require the presence of security staff at any evening event and the hiree agrees to abide by any conditions laid down by the organization.

Hirees accept that their hire may not be the only hire on any given day and that there may be hires on the following day. Hirees therefore accept that their event must end promptly and must be cleared down just as promptly, leaving the venue in the condition in which it was found to enable the organization to prepare the venue for use by the next hiree.

During any hire of the venue, the hiree will be informed as to the person who is, for the time being, the Manager. All persons present at any event must comply with any instructions issued by the Manager promptly and at all times. Whilst the Manager will be accommodating where possible, it is part of the role of the Manager to ensure the safety of persons present and further to ensure that the premises are being used in accordance with all building regulations, insurance conditions and further to ensure that no nuisance is caused to residents in the vicinity.

Financial terms and conditions

  • A proposed hire is accepted by the organization only on payment by the hiree of 50% of the agreed cost of the hire by way of a part-refundable deposit. If the event is cancelled more than two months prior to the date of the event then half of the deposit will be refunded.
  • The organization applies a damage deposit of £400. This is taken to ensure that The Chamber is returned in the condition in which it was provided. The damage deposit will be refunded within five working days after the event less any surcharge for excess time should your event overrun.
  • The balance of the hire must be paid in full at least six weeks ahead of the date of the hire.
  • The organization reserves the right to cancel the hire in the event that the full cost of the hire is not paid by the due date but to require payment in full at its absolute discretion, as it is unlikely that the venue can be otherwise hired to another client.
  • Payment required for any event which overruns the agreed hire period. This will be invoiced and settlement in full is required within five working days of the date of the hire.

The above fees, terms and conditions of use form the basis of the contract between the hiree and the organization. It may be that the circumstances of the hire require that these standard terms be varied or augmented at the sole discretion of the organization. Any variation of these terms will be agreed and notified in writing by the organization to the hiree and the hiree is deemed to have agreed to any and all terms and conditions (be they standard or augmented and notified, as described) if the event proceeds to within six weeks of the hire date.